1. Collaboration and Sharing of Documents
Google Apps have taken advantage of the speed and accessibility of cloud computing like never before. Google’s popular products such as Gmail and Google Docs allows your employees to communicate and interact with each other seamlessly. With Google Apps you can navigate and find your documents easily as well as allowing sharing and collaboration on your projects. This collaboration and sharing aspect of Google Apps if particularly useful especially in reducing document duplications and differences in document versions.
2. Cloud Computing
Google Apps is a server side application which runs entirely as a cloud based application so you can pick up where ever you left off on any Mac, PC or mobile device. In addition to this your changes are all saved automatically so even if your computer crashes you won’t loose any of your information.
3. Cost Effectiveness
If you have a small company with less that 10 employees then you can run Google Apps for free, however there are limited capabilities. But otherwise its only $5 a month per user or $50 per user a year. For $50 per user per month you get plenty of features you get an unlimited number of user accounts, access to all of Google’s applications, 25 GB of e-mail storage per employee, 24/7 customer support, and a 99.9 percent network uptime guarantee.
4. Event Syncing Through Google Calendar
Google calendar allows multiple employees to post calendar events to the same calendar so other employees can see and edit these events accordingly. In addition the calendar can be colour coded so changes are evident as well as differentiating between employees.
5. The Google Apps Marketplace
The Google Apps Marketplace gives you access to plenty of third party apps that you can utilise and integrate into your current apps. For example, Intuit Online Payroll, allows you to pay employees directly from Google Calendar and provide them online access to paystubs.
6. Substantial Inbox Storage
With Gmail you get 25GB of email storage, which was designed to reduce the amount of deleting you’ll have to do. As well as this there is a powerful search functionality which allows you to find and locate your emails quickly and easily.
7. Be Green
Moving to Google Apps will significantly reduce your companies spend on electricity and IT infrastructure. Apps is powered by Google’s energy-efficient data centers, which means less energy and carbon-intensive than on-premise servers. So moving your email to the cloud (Gmail) could make you up to 80x more energy efficient.
For more on Google Apps check them out here.
Do you use Google Apps for your business? And how do you like it if you do? If not what are you using?